Position Summary

The accounting and AP specialist will assist with accounts payable, maintain complete and accurate records, assist with routine accounting duties, and provide prompt and courteous responses to inquiries. This position is responsible for updating vendor information, making payments, and submitting journal entries to the general ledger. You should be a skilled researcher and posses strong communication and computer skills.

The accounting specialist is a non-exempt position. This position works Monday through Friday, 40 hours per week with one hour unpaid for lunch. Hours may vary during peak periods.

Essential Duties and Responsibilities

Accounts Payable Responsibilities

• Scans and codes accounts payable invoices with appropriate company and property numbers in our accounting software programs.
• Works as part of the A/P team to enter other invoices into Sage 300.
• Creates new vendors, ensuring proper settings are entered for 1099 and lien waiver purposes and that no duplicate vendors are created.
• The A/P team produces approximately 500 checks for the trimonthly check runs, approximately 10-50 checks for the special check runs related to construction projects and other payments as needed.
• Separates and matches checks to invoices as necessary.
• Follows up and resolves outstanding invoices.
• Responds to vendor inquiries regarding outstanding invoices.

Requirements

• Associate degree in accounting or equivalent experience.
• Two years’ minimum experience in accounts payable and general accounting.
• Excellent 10-key skills.
• Proficiency with software including Microsoft Office Suite, Excel, Word, and Outlook is required; Sage 300 knowledge preferred.
• Must remain alert at all times to perform essential functions.

Success Factors

• Strong attention to accuracy and detail.
• Ability to accurately and efficiently process high volumes of transactions.
• Ability to work under pressure and meet deadlines.
• Must be able to work in a fast-paced environment and adapt to process changes on short notice.

Note: This job description describes the general nature and essential functions of the position without including peripheral and incidental duties. Contents of this job description are subject to change at the discretion of the employer. Employees may receive other job-related instructions and be required to perform other job-related work as requested by the manager. All requirements are subject to possible modification to provide reasonable accommodation to qualified individuals with disabilities.