Position Summary

The Human Resources Administrative Assistant is responsible for providing administrative support to the Corporate Office and the Human Resources department. In this role, you will be responsible for efficiently processing employee data, keeping company policies up-to-date, and assisting in the hiring process. You will also be the first point of contact for employees and vendors. The HR Administrative Assistant will be responsible for creating a welcoming environment for the organization, its vendors and guests. This role will report into Human Resources with a dual reporting line to the Executive Assistant to support office and executive operations efficiently.

Essential Roles and Responsibilities

Administrative/Reception

• Greets incoming visitors, answers incoming calls for multiple Hubbell entities and forwards them to the appropriate individual. Maintains general appearance of lobby and reception area, mailroom, first-and second-floor kitchenettes, and first-floor break room. Monitors conference rooms and other common areas periodically.

• Processes incoming and outgoing mail, coordinates messenger service deliveries, processes overnight courier deliveries, and orders shipping supplies.

• Provides administrative support for all departments of HRC

• Responsible for ordering general office supplies, organizing, and maintaining inventory, and distributing incoming orders for various departments. Reconciles and codes invoices.

• Acts as contact person for vending services. Responsible for maintaining inventory of general kitchen needs including coffee, plates, cups, silverware, and cleaning supplies for various areas.

Human Resources

• Ensures HR department meetings are organized, scheduled and notes are distributed.

• Assembles benefits packets for new hire orientation.

• Updates HR System with new hire information & audits personnel files.

• Assists in open enrollment activities.

• Creates and distributes guidelines about company policies.

• Ensures the company intranet is updated with HR information.

• Coordinates HR projects.

• Assist in processing candidates through the recruiting process.

• Assists with hiring and onboarding of seasonal employees.

• Coding invoices for the HR department.

• Assists in administrative duties for the employee engagement survey.

Corporate/Executive Event Support

1. Assists with invitations and lunch preparation for company events.

1. Assists with preparation for quarterly Board of Directors meeting.

Other duties as assigned.

Education & Experience Requirements

• 3+ years’ experience in an administrative or Human Resources capacity, or similar role

• Human Resources experience preferred

• Associate’s degree in business or related field preferred

• Excellent multi-line telephone/interpersonal communication skills required

• Proficient in Microsoft Office including Word, Excel, and Outlook

• Familiarity with Human Resources Information Systems (HRIS)

Success Factors (Skills, Behaviors, Competencies)

• Excellent customer service

• Excellent written and verbal communication skills

• Strong attention to detail, organization, and accuracy

• Ability to multitask and prioritize, work under pressure, and meet deadlines

• Ability to interact with all levels of leadership

• Outgoing personality with ability to be flexible

Core Values

1. Associates who have the Passion to do and be their best: Associates who are driven to excel and bring their best every day.

2. Entrepreneurial Attitude: A proactive attitude, always seeking opportunities and innovative solutions.

3. Process Improvement: An engineering mindset focused on refining processes and achieving excellence.

4. Leading Provider of Real Estate Solutions: Future focused leadership delivering exceptional real estate solutions for today and tomorrow.

5. Accuracy and Speed: Striving for precision and efficiency with a "measure twice, cut once" approach.

6. Creating Hubbell Raving Fans: Exceeding expectations to turn clients and stakeholders into enthusiastic advocates.

7. Teamwork: Building success through collaboration, shared goals, and mutual respect.

8. Have Fun! Fostering an environment where enjoyment and positivity are part of our culture.

Physical Requirements/Work Environment

• Sitting for extended periods while working at a desk and computer.

• Frequent walking and standing to assist visitors, employees, and complete office tasks.

• Occasional lifting, carrying, and moving objects (e.g., office supplies, small packages, or documents) up to 25 pounds.

• Manual dexterity to operate office equipment, including computers, phones, copiers, and filing systems.

• Clear verbal communication for answering phones and assisting employees and visitors.

• Visual acuity to read and review documents, emails, and computer screens.

• Ability to move around the office to support HR and administrative tasks as needed.

This job description describes the general nature and essential functions of the position without including peripheral and incidental duties. Contents of this job description are subject to change at the discretion of the employer. Employees may receive other job-related instructions and be required to perform other job-related work as requested by the manager. All requirements are subject to possible modification to provide reasonable accommodation to qualified individuals with disabilities.